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Training organizations often use one or more management software packages. That’s why there are so many available, for every type of organization, every need, and at every price. This diversity can make it difficult to choose the right management software.
How do you sort through the possibilities to find the software best suited to your specific needs?
Training organizations have numerous administrative obligations, from drawing up quotations, agreements and certificates, to organizing training sessions and assigning instructors.
To simplify processes and save time, many training organizations turn to training management software. These specialized software packages can automatically edit documents, manage schedules, absences and satisfaction questionnaires. Most of them also reduce the time spent on accounting, by providing statistics and summary tables to show which customers have paid, are awaiting payment, etc.
Software is also available to manage not just the administrative side of training, but also the pedagogical side, with integrated platforms for storing documents, livening up training sessions with games, and even offering distance learning courses on an integrated platform.
So there are a great many training organizations interested in this software. These include, of course, training centers with large numbers of instructors and numerous training sessions, as well as independent trainers looking to save time and/or boost their training activities.
To choose the best business management software, you first need to be aware of your specific needs. We recommend that you start by answering the following questions:
Answering these questions will ensure that you know exactly what you need, and that you don’t turn to software that’s too comprehensive and therefore unprofitable, or to software that doesn’t have everything you need.
When you’re looking for management software, you’re often confronted with a host of acronyms that are supposed to tell you something about the nature of the software in question. However, these acronyms are not always easy to understand.
The LMS (Learning Management System) is a software package designed for educational purposes, particularly distance learning. It generally includes spaces for creating, storing and sharing content and activities with learners. Some also feature an integrated virtual classroom, meaning you can run your online courses directly from the software, without needing to connect to an external platform such as Zoom or Teams.
CRM (Customer Relationship Management) is designed to manage your customer relationships. In general, you can store customer data, draw up quotations and invoices, track the progress of files, and so on.
Finally, ERP (Enterprise Resource Planning) is designed to help you manage your business. You can generally generate documents, plan tasks and projects, store data, etc.
Most training organizations need at least two of these types of software. Fortunately, there are many software packages available today that are actually two-in-one, or even all three at once.
Now you know what you need and what kind of services you want to buy. Now you need to compare different software packages.
Of course, it would be impossible to compare all business software, but we recommend that you investigate at least three of them, in order to compare the services offered, optional services (at extra cost) and prices. Some offer free trials, so there’s nothing to stop you from trying out one or even several software packages to get a better feel for them and determine whether or not they’re right for you! It’s important to take the time to do your research and test out different software packages, as this will help you and your teams to make the most of your time.
To help you, we’ve compared a number of software packages ourselves. This is just a sample, and there are many other programs out there that may be right for you.
Now that Qualiopi certification has been mandatory since January1, 2022, in order to benefit from public and mutualized funds, some management software packages have chosen to adapt their practices, and in particular their standard documents (agreements, quotations, catalogs…) so that organizations do not forget to indicate all the information required to maintain certification. Continuous improvement is also often taken into account, through precise reporting and statistics based on feedback from customers and learners.
This point can therefore be taken into account when making comparisons, to optimize your chances of maintaining your certification.
Here is a non-exhaustive list of the features offered by certain management software packages. You can also download a comparison table.
Dendreo is one of the leading software solutions on the market, offering a comprehensive, modern, secure and ergonomic solution for commercial, administrative, regulatory and financial management. The platform offers a large number of parameters and options to adapt to a wide range of use cases. The multi-center functionality handles complex configurations (multi-sites, networks, franchises, CAEs, portage…), and several specialized options are available (CPF/EDOF, DPC, retraining…). White-label personalization of your account is advanced, with a high degree of autonomy over email and Word document templates.
The creation and management of training courses is intuitive, and the software is acclaimed for its functional depth (extranets for participants, trainers, companies, public catalog, electronic signatures, digital sign-offs, online payment, etc.), its intuitiveness and its support.
It feeds the GMP with error alerts, and also integrates a dynamic Qualiopi work grid, very useful for preparing and maintaining certification.
The solution can be tested free of charge, and the sales team can be reached by telephone and videoconference.
Public prices range from €199 to €499 ex-VAT/month excluding options, and a customized offer is also available. Standard implementation takes around a month.
The software features an extranet with the ability to create teaching resources, manage training courses, provide administrative management and help to edit the Bilan Pédagogique et Financier (BP F). It has also been designed to help training organizations remain Qualiopi-compliant. This is a comprehensive software package for coordinating and managing your training activities. An intranet for trainers is also available.
You can take a free trial. After that, rates are €56 excl. tax, €68 excl. tax per month or customized to your needs.
Argalis is a software package offering specialized modules (occupational health and safety; continuing professional development), training course management and the ability to create assessments. Administrative management is also available, with assistance in editing the BPF. The platform has also been adapted to help training organizations remain Qualiopi-compliant.
Prices range from €89 to €199, depending on the formula chosen. It is also possible to choose “à la carte”.
To manage employee development, we recommend Bizneo HR’s training management software, a system that designs training and career plans that reinforce each employee’s most outstanding skills and, above all, weaknesses, so that each can adapt perfectly to the job. The aim? Reach their maximum potential. And all this thanks to data obtained from objective performance assessments.
This program centralizes your entire course catalog and enables you to track your team’s progress from a single, fully online platform.
In turn, this module integrates with HR software that optimizes talent management and automates the department’s most common processes.
Please contact them for pricing information.
Queoval offers a platform designed with distance learning in mind, including the ability to digitize training courses, an integrated virtual classroom and an extranet portal. The integrated virtual classroom is a real plus for OFs or trainers offering distance learning courses, as it means they can remain on the platform and not have to use external platforms such as Zoom or Teams.
The software also offers training and satisfaction questionnaire management, sales reminder and e-mailing campaign management, and numerous statistics and results analysis services.
Prices range from €59 to €104 per month, depending on the package chosen.
Valsoftware’s comprehensive offering is ideal for training organizations wishing to benefit from all types of management. It offers pedagogical benefits such as virtual classroom management and a digital workspace, as well as complete administrative management of the training program and GMP publishing. In terms of marketing, it is possible to manage sales actions, monitor prospecting and create campaigns.
The software is designed to help OFs maintain their Qualiopi certification, and it is possible to integrate an LMS in addition to the options already integrated.
Prices range from €235 ex VAT to €480 ex VAT per month, depending on the package chosen.
This LMS is designed for organizations offering distance learning courses. In particular, it offers the possibility of creating pedagogical modules with an offline mode and mobile applications, managing synchronous and asynchronous sessions, and coordinating trainers and learners.
A free trial is available. Rates start at €8 ex VAT per month.
As one of the best-known software packages, Digiforma offers training management software with an integrated e-learning platform, as well as quiz sequences and digitized content. This makes it particularly well-suited to distance learning courses, and can really energize a training program. The software also offers an extranet and administrative management of training actions, as well as automatic editing of the GMP. The software is designed to keep you in line with Qualiopi criteria.
Prices range from €179 to €699, depending on the formula chosen.
In addition to its proven strengths in administrative, commercial, financial and quality management, Dendreo enables effective management of distance learning and blended learning courses. In particular, they offer a very practical “Dendreo Live” virtual classroom option within extranets, which greatly facilitates the management of videoconference invitations and integrates directly with document sharing, enrolment, electronic signatures and satisfaction questionnaires.
Dendreo does not offer an LMS, but powerful native integrations exist with several well-known LMSs (Moodle, Dokeos, Thinkific…), enabling a unified, transparent administrative and user experience.
Finally, a number of advanced options are appreciated, such as “duplex” training management (both face-to-face and distance learning), automatic provision of replays of virtual classes, learning paths, participant evaluation, pre- and post-training self-assessment, and of course customizable satisfaction questionnaires.
The virtual classroom option is priced at 69€, and LMS integrations are optional. A free self-service trial is available, as well as customized support via videoconferencing.
This software features a customer portal, from which customers can register employees for your training sessions. This is an interesting advantage, as it automates the registration system. With Cirrus Shield, you can also manage your training courses, organize sessions, administer online satisfaction questionnaires and track your key indicators. You’ll also enjoy a number of marketing benefits such as lead generation, sales prospecting, partner management and data analysis.
Prices range from €15 to €75, depending on the formula chosen.
Some of the above software packages also offer (often less expensive) options for independent trainers.
Some of the above software packages also offer (often less expensive) options for independent trainers.
This is particularly true of Queoval, which offers an ” Independent” package at €59 excl. tax per month. It includes a single user, an integrated virtual classroom, digital content management, online questionnaires and quizzes, training and administrative management, and email campaigns.
In addition to the package mentioned above, Digiforma also offers an ” Indep ” option at €69 ex. VAT per month, which includes an integrated e-learning platform, administrative management functions, a virtual classroom (limited to 20h00 per month), an online CRM and catalog, and storage space.
DFIS is an ideal platform for small businesses and the self-employed. It’s primarily a CMR that lets you manage your invoicing, easily communicate your data to your chartered accountant by creating free access for him/her, manage your marketing (notably via sales campaigns) and training (necessary documents, training titles, trainers, etc.), and help you draw up your GMP. A multi-user option is available.
You have access to a 15-day trial period. If you then wish to continue with DFIS, you will need to pay €23.75 plus VAT for the three modules (Training, Invoicing and CRM). Alternatively, you can purchase only the Invoicing module or the CRM module, each at €4.75 plus VAT. Set-up costs are €30 plus VAT.
Valsoftware offers a tailored solution for centers with work-study students. The space is adapted to manage work-study programs, professionalization contracts, follow-up visits, internship assignments, etc.
Based on the same principle, Alcuin also offers a dedicated space for managing partner companies, tracking work placements, managing contracts and monitoring work-study programs.
This software is designed primarily for CFAs. It features individualized learner follow-up, a learner and company portal, visit report entry, grade and report card management, and contract management. Ymag has announced the forthcoming release of an LMS platform and the digitization of training modules.
For a more detailed comparison, please download the following document:
