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The training sector is booming, especially distance learning since the health crisis. But how do you set up a training organization, what are the steps involved and what are the obligations involved?
There are no specific qualifications for setting up a training organization. Both individuals and companies can provide training. This is why there are a number of players on the training market who do not necessarily have any specific qualifications or training. It’s also for this reason that training organizations are advised to obtain a label, in order to distinguish themselves.
Updating employees’ skills is becoming increasingly important. Many employees want to improve their skills, take a skills assessment, or access training that will enable them to obtain a promotion, a position of responsibility, or better remuneration.
By setting up a training organization, you are putting yourself at the service of these employees, jobseekers or private individuals, and helping them to achieve their goals.
Finally, the training sector does not seem to be experiencing a crisis, and remains a highly lucrative, albeit concentrated, business (5% of training organizations account for 70% of total sales).
It is possible to provide training without being a training organization. Registering as a training organization does, however, give you access to the professional training market. If you don’t, you can only work with private individuals.
What’s more, if you are a training organization and obtain Qualiopi certification, you will have access to public and mutualized funds, enabling your customers to have their training courses financed.
Current regulations are governed by Law n°2018-771 of September 5, 2018 on the freedom to choose one’s professional future.
Setting up and registering a training organization is fairly straightforward, but to maximize your chances of success, it’s a good idea to go through a few preliminary steps. a few preliminary steps.
Before you can offer your first training course and register with DREETS, you need to choose and obtain a legal status, as you will need to provide your registration certificate to INSEE to declare your training organization.
There are several types of legal status:
Once you’ve chosen your status, you need to register with INSEE and obtain a SIREN or KBIS number.
You can then promote yourself and land your first contract. From then on, you’ll have to comply with the requirements for registering as a training organization.
In particular, you need to obtain a business registration number.
You must apply to the DRIEETS to register your activity. It is required for continuing education, but not for training courses offered to individuals as part of their leisure activities. For in-house training, the activity declaration number is not compulsory, but it is recommended in certain cases, depending on the volume, or for valuing training as part of the skills development plan.
The application must be made within three months of the start of the first training contract. Your first contract or agreement will therefore not be registered, which is perfectly normal. You will simply note “under registration” on your documents.
We advise you to start compiling your application as soon as you begin your training. The documents required may vary slightly from region to region (check with your DRIEETS), but here are the typical documents required:
You will receive a letter to obtain your activity declaration number, which you should keep in a safe place, as it will enable you to access online government services such as EDOF for the CPF, or the site for filling in your Bilan Pédagogique et Financier.
Please note that the activity declaration number does not constitute state approval or accreditation. It simply authorizes an organization to deliver skills development programs.
You will need to include your business registration number on your official documents.
There are several reasons for refusal or cancellation:
The declaration is checked by submitting the Pedagogical and Financial Report. If this document is not sent, the activity declaration will be cancelled.
In the event of refusal or cancellation, you can contact the DIRECCTE to take steps to obtain a new number. Indeed, without an active activity declaration number, you are no longer entitled to carry out training activities, so you need to resolve the situation as quickly as possible.
Once you have your registration number, you are officially a training organization. You are listed on the public list of training entities, and may be exempt from VAT under certain conditions.
On the other hand, the status of training organization comes with certain obligations.
In particular, you must have certain documents that are indispensable for any training action:
You must also complete and submit the Pedagogical and Financial Report each year.
Last but not least, you must comply with the national collective bargaining agreement for training organizations, which governs the working rules for trainers and staff within the organization. It also governs the rules governing the use of external trainers, such as self-employed workers.
You can download a detailed guide written by the DIRECCTE d’Ile-de-France in 2019.
To set up a skills assessment center, you need to follow the same steps as for a training organization. In addition, there are a number of additional specificities and obligations.
Skills assessments necessarily involve three phases.
Detailed results and a summary document must then be presented to the beneficiary. The summary is confidential and must be destroyed six months after the end of the assessment.
Skills assessment centers have to pay close attention to ethics and confidentiality. In particular, they must have a code of ethics. They must also destroy all documents after the assessment, with the exception of elements required in the event of an audit or for the Qualiopi audit.
Documents relating to a skills assessment, and in particular the summary, are the property of the beneficiary and may only be communicated to a third party with his or her agreement.
If tests are proposed, the attendant must be trained to interpret them.
By decree, skills assessment is one of the few training courses that is automatically eligible for the CPF. Its CPF code is 202.
So you don’t need to do anything to make your skills assessment eligible, and you can simply enter it on EDOF, the CPF website.
The average cost of a skills assessment is €1,500, but rates vary from one organization to another. Some cost slightly less, while others cost up to 3000€.
